Anti-Money Laundering Documents

As with all Estate Agents, Quick Move Property Ltd is subject to the Money Laundering Regulations 2017. This means that we have to obtain and hold identification and proof of address for all customers. Additionally, we are also required to establish whether there are any beneficial owners on whose behalf the transaction or activity is taking place, hence, we would request you to identify anyone who you would consider to be a beneficial owner. Where appropriate, the source or destination of funds may also be requested. Without this information we will be unable to proceed with any work on your behalf.

Below is a list of acceptable identity documents. We require sight of all original or certified documents. Subject to your individual circumstances, Quick Move Property Ltd may liaise with you for further/other documentation.

Individual Identity Documents

Quick Move Property Ltd requires one document from List A and one document from List B.

LIST A - IDENTITY DOCUMENT

- Current signed passport
- Valid UK driving licence
- EEA member state identity card

LIST B - PROOF OF ADDRESS

UK/EU/EEA Drivers Licence (if UK Drivers Licence not used as ID)
Must be valid, not expired. Photo only. Full or provisional.

Bank, Building Society or Credit Union Statement
Dated with 3 months. Must include account number and show recent activity. No general correspondence.

Credit Card Statement
Dated within 3 months. Must include account number and show recent activity. No general correspondence.

UK, EU, EEA Mortgage statement
Dated within 12 months. Must show account number. No general correspondence.

Utility Bill
Dated within 6 months E.g. Gas, electricity, water. Must show address for service and/or account number. No general correspondence.

Telephone Bill
Dated within 6 months E.g. Landline or mobile pay monthly (excluding pay as you go). Must show address for service and/or account number. No general correspondence.

Council Tax
Dated within 12 months. Must show address for service and/or account number. No general correspondence.

Tenancy Agreement
Dated with 12 months. Must state full name and full property address. Issued by local council, housing association, solicitor or reputable letting agent.

Benefits Entitlement Letter
Dated within 12 months. Issued by DWP or Jobcentre plus. Must confirm benefit payable at time of issue. E.g. Pension, disability, single parent, housing etc.

HMRC Tax Notification
Dated with 6 months. Must state national insurance number and tax calculation. No general correspondence.

Home or Motor Insurance Certificate
Dated within 12 months. Must state insured address or registered address for vehicle and policy number. No general correspondence.

UK solicitors letter confirming house purchase/land registration
Dated with 3 months. Must state full name of new proprietor and full property address.

NHS Medical Card or letter from GP confirming registration
Dated within 3 months. Must state individual’s date of birth and NHS number. No general correspondence.

Official confirmation of Electoral Register entry or official poll card
Dated within 12 months. Must state full name and full address. No general correspondence.

Police Registration Certificate
Dated within 12 months. Must state the full residential address of the individual.

Probate

If you are acting as a Representative of an Estate we require the following:

- Grant of Probate (if a will was left)
- Letter of administration (if no will left)
- Individual identity evidence from List A & B for the Personal Representative, either executor or administrator

Limited company

If you are acting as a Representative of a UK Company we will also require the following:

- Certificate of Incorporation
- Articles of Association
- Memorandum of Association
- Latest Annual Return or Confirmation Statement, with details of current company officers
- If offshore, nominee director declaration and a general power of attorney
- Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

If you are acting as a Representative of an Offshore Company we will also require the following:

- Certificate of Incorporation
- Articles of Association, Memorandum of Association, Latest Annual Return with details of current company officers, Share Certificate(s) showing the Ultimate Beneficial Owner OR
- Certificate of Incumbency
- If the shares are owned by another company, repeat steps above for the holding company
- Nominee director declaration and/or general Power of Attorney (if applicable)
- Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

Trust

If you are acting as a Representative of a Trust we require the following:

- Trust deed
- List of trustees
- List of beneficiaries
- Individual Identity evidence from List A & B for all individuals with a vest interest in 25% or more of the capital and/or those who exercise control over the Trust

Further Due Diligence

If Quick Move Property Ltd has any doubts at all about a client’s identity, we won’t continue to deal with you until we are completely satisfied of your identity and if the situation presents itself we will report the individual(s) to the appropriate regulatory authorities.

Good Move as regulated property buyers will apply further due diligence measures on their clients when:

- A transaction takes places / due to take place over 15,000 GBP
- There is a suspicion of money laundering
- There are doubts / suspicions about a client’s identification
- If circumstances change with an existing client
 -If the client isn’t physically present when identification checks take place
- When a business relationship takes place with a politically exposed person
- There is a high risk of money laundering

Notice To Property Sellers

As a member of The Property Ombudsman, Quick Move Property Ltd is committed to preventing fraud in the property industry. Unfortunately, there are fraudulent sellers who operate and our duty is to remain cautious and vigorous at the same time in establishing the identities of their clients.

Quick Move Property Ltd is wholly committed to combating Money Laundering and the prevention of fraud and identity theft. The main legislation governing money laundering is the Proceeds of Crime Act 2002, and abiding to this legislation, ensures our commitment to undertake physical and documentary checks to prove homeowner's identity and proof of residence. In doing so, this is to protect the Quick Move Property Ltd as a brand and business, as well as the general public.

In the event that a client of Quick Move Property Ltd decides to opt for a solicitor of their choice and not one recommended by us, this will subsequently require Quick Move Property Ltd to undertake due diligence checks on those legal representatives. Should any sign of fraudulent activity be suspected, there will be no hesitation to report the offense to our Money Laundering Regulatory Officer (MLRO) and in turn the National Crime Agency.

A Warning To Potential Fraudsters

Quick Move Property Ltd has a reputation for acquiring properties quickly and for this reason we can be targeted by fraudsters who attempt to carry out identity theft. Identity theft is generally where the property owner gives the impression that they are the property owners and then sell the property without the knowledge of the true owner.

Our commitment to preventing fraud, is that we continually train our employees on money laundering and counter fraud measures and have a good working relationship with the relevant authorities in this field. In addition to the documents we will obtain from clients, Quick Move Property Ltd will also undertake further authentication checks in addition to the ones highlighted above.

Quick Move Property Ltd maintains a relationship with the National Crime Agency and regularly reports any suspicions so that the business and the general public are protected at all times. It can be common to report suspicions in confidence to the National Crime Agency that will require us to proceed with a potentially fraudulent purchase with a view to supporting the appropriate authorities catch fraudsters. All telephone calls are recorded for training and monitoring purposes.

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